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General Journal command (Transactions menu)

Use this command to display a form that allows you to record general transactions.

The General Journal Form is organized as two sections: Record General Entries and Entries List.

The process of recording a general journal transaction is as follows:

  1. In the Record General Entries section, enter the transaction Date, select the type of transaction you are recording in the Classify As dropdown list, then complete the enabled form fields and controls that remain.
  2. Click the Accept button. The details of Amount (Debit or -Credit) are then moved to and displayed in the Entries List section.
  3. Repeat steps 1 through 3 until SUM= in the Status Bar equals zero.
  4. When SUM= is zero, you may click Done to record the transaction and proceed.

Data Members:

Date

Provides a place for you to specify the transaction date in the form mmddyy or mm/dd/yy. The field must contain at least six numerals and may contain up to two slash (/) symbols. No other symbols are acceptable.

Classify As
Displays a list of transaction types to aid you in the transaction recording process. Select the nature of the current cash disbursement from among the following choices:

   Income transaction
   Principal transaction

Account or Asset Category and Name

Allows you to designate an account or asset for the current transaction

Units Balance

Displays the balance of number of units of the currently selected account before the current transaction.

Account Balance

Displays the carrying value balance of the currently selected account before the current transaction.

Number of Units/Unit Value

Displays the Units on Hand dialog box to assist you in recording transactions involving securities.

Amount (Debit or –Credit)

Enter an amount for this transaction. A postive number is recorded as a Debit. A negative number is recorded as a Credit.

The entry may contain twenty digits including one decimal point. Commas are not acceptable.

A maximum of two digits to the right of the decimal point is allowed. Digits to the right of the decimal point beyond two are removed. Rounding is not performed.

Entries with less than two digits to the right of the decimal point are expanded to two.

Producing Asset Category and Name

If the current transaction is a the receipt of income, this allows you to link the income to the asset that produced it.

Description

Provides a place for you to type a description for the current transaction. Text can be copied from a selection in the Prior Text drop-down box that displays in the toolbar.

Entries List

Accumulates and displays the previously recorded elements of the current transaction.

Also see: Cash Receipts; Cash Disbursements; Non-Cash Transactions

 

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